Deciding upon the best event space or venue is very crucial to your event’s overall success. It may be a corporate party, a wedding, a birthday or an awards night. Whatever the reason, the venue will hold everything in place. Although finding a venue takes time, it doesn’t have to feel like a daunting task.
Let’s say you have already identified the type of event you’re planning and the purpose of the party - now all you need is the venue. There are different factors you need to consider when selecting the right venue for you. Before we discuss some of the best venues and event spaces, let’s go through the factors you’ll need to consider when choosing one.
#1 Know Your Target Audience and Guests
When choosing a venue, knowing who your guests are and how many will be attending the event will give you an idea of the capacity you need. You have to make sure that you know at least an accurate estimate of the number of guests since this will limit your venue options. The venue should also reflect the guests taste and expectations.
#2 Check Your Calendar
Timing is a big factor when choosing your venue. The date of the event will be the next limiting factor. Depending on your event, you may be either flexible with your event date to get the venue you want or you have to be flexible with the venue of your choice in order to get a date that works.
#3 Know Your Venue Budget
With an open-ended budget, you will have hundreds of venue choices, but it is more likely that your budget may be limited. So, you should be aware of your budget limitations beforehand, but you can always plan a great event within a reasonable budget.
#4 Venue Location
After having the number of attendees and the possible dates narrowed down, it’s now time to know the locations of the venues on your list. Other than hotels and event conferences which are very popular, you can further narrow down your options to which venue is the most convenient for your guests or to a location which will increase the RSVP rate.
#5 Venue Space
The venue that you will choose should also have the appropriate space for the type of event you’re planning. Also, does it have a space for a dance floor, does it have their own PA system? What kind of table setup will you require? Does the facility’s condition reflect your standards? Does the venue meet the criteria of the event?
The venue should also have ample parking space (or easy access to public transport), offers good security, possibly offer services like catering, tables, chairs and linen rentals or floral arrangements if needed.
#6 Venue’s Reputation
A venue’s reputation is sometimes the difference between holding a good event and having a truly great event. You can see it by how the venue manages their staff, facilities and their clients. You will feel they care if they treat you like a VIP or the venue is flexible to your requests.
Schedule a site visit to actually see the venue and see if it fits your criteria for the overall feel of the event. Ask for a tour around the venue including the entrance, the different spaces available, bathrooms and parking lot.
Examples of Great Sydney Venues
Below are 3 examples of spectacular venues that might be perfect for your event:
The Roundhouse is the venue of choice for the biggest music acts and has evolved into accepting a range of events. The Roundhouse can do concerts, conferences, product launches, dinners, parties and weddings.
The venue has a capacity for 10 to 2,200 guests with a panoramic room that can seat up to 1,000 guests or 500 individuals for a banquet style party.
The venue also provides a cutting edge AV system with a modular stage and PA systems with 50 years of experience in creating a great production. It also offers a 360 degree balcony with 8 flexible breakout rooms with built in AV systems. These spaces can be customised with removable walls, thus you can combine all rooms into one.
The venue is suitable for:
- Company parties
- Business conferences
- Product launches
- Mini concerts
- Formal dinners
- Weddings
- Exhibits.
Menu types can be formal plated, buffets, canapes, cocktails and food stations. Drinks could include bubbly, beer and non-alcoholic drinks since the venue is suited for big parties to small intimate gatherings.
The Freedom Hub is a 100 year old warehouse event space located in the suburb of Waterloo, Sydney. The venue is constructed with high ceilings with black steel beams which are perfect for hanging gardens, festive lights and bright flowers. The cement floor is hand made of hand smashed river pebbles with white wash walls and large windows that add to the beautiful natural lighting.
100% of profits from The Freedom Hub supports victims of modern slavery & human trafficking within Australia. Their slave free supply chain and preferred suppliers ensure that they run ethical events, ethical weddings and your guests will love the feel good factor.
The venue is best for these styles of events:
- Drinks and canapes followed by a speech or presentation
- Dinner events for up to 100 guests
- Breakfast seminars or brunch events
- Cocktail events for up to 150 guests.
La Porte Space is a multifunctional and unique space that provides luxurious creative spaces for leading industry businesses.
La Porte Space is located within the walls of a restored 1930 heritage building which offers a range of Scandinavian designed studios and concept spaces perfect brand showings, fashion shows, cocktail parties, media dinners and small corporate events. The venue can accommodate up to 400 guests with 5 function spaces.
The venue is best for:
- Formal dinner events
- Art launches with drinks and canapes
- Cocktail events
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Big family dinners
- Reunions with buffet style dinners.
Click here to check out other excellent venues for your next event or party. Enjoy!