How Your Event's Catering Influences the Vibe

Sara Flaksbard

“That Event Was Truly ______”. The Missing Word Depends Entirely On Your Catering. 

The Casual and Relaxed Vibe (For those who are comfortable ditching the top button on their pants)
For events aiming for a laid-back, comfortable, and interactive atmosphere, certain catering styles shine. Or at least don't make your guests feel like they're at a tax audit.

Buffet Style (Ah, the glorious all-you-can-eat battle royale)

A well-executed buffet offers variety and allows guests to serve themselves at their own pace. Which usually means one person piles their plate impossibly high while everyone else judges silently. This creates a more informal flow and encourages conversation as people move through the serving lines. It's ideal for larger gatherings where a more structured sit-down meal might feel too rigid. Think family reunions, birthday parties, or even some corporate events where networking is a key objective. 

Passed Appetisers and Finger Foods (The ultimate test of social grace and not double-dipping)
For standing receptions or cocktail parties, an array of delicious passed appetisers keeps guests energised and engaged without requiring them to commit to a full meal. This fosters a light, social atmosphere, perfect for networking events or pre-dinner mingling. The ease of eating while chatting is key here, we all know that no one looks sophisticated trying to eat a mini spring roll while simultaneously gesticulating wildly.

The Elegant and Formal Vibe (Because sometimes, you just need to feel fancy... or pretend to be.) When the goal is sophistication, luxury, and a refined experience, specific catering approaches are essential. 

Plated Sit-Down Meal (The culinary equivalent of a perfectly choreographed ballet)
The epitome of formal dining, a multi-course plated meal served directly to guests at their tables immediately elevates the event. This creates a sense of occasion and allows for focused conversation at each table. It's the standard for weddings, corporate galas, awards ceremonies, and formal dinner parties where a sense of grandeur is desired. Or where you want to ensure your guests can't escape an awkward conversation. The presentation of each dish, the timing of service, and the quality of ingredients all contribute to the luxurious feel. 

Live Cooking Stations with Upscale Ingredients (Because watching someone else cook is infinitely more entertaining than doing it yourself)

While still interactive, live cooking stations that feature gourmet ingredients and professional chefs preparing dishes to order can add an element of theatricality and luxury. This is different from casual food stations as the focus is on premium quality and an elevated culinary experience. Think carving stations with prime cuts of meat, or pasta stations with handmade pasta and exquisite sauces. This option can bridge the gap between formal and interactive. 

Sophisticated Beverage Service.

Beyond the food, the beverage selection and service significantly impact the formal vibe. Professional bartenders crafting custom cocktails, a curated wine list, and elegant glassware all contribute to the overall refinement. Consider a champagne reception or a dedicated bar for premium spirits to enhance the sophisticated feel, because nothing says "I'm important" like sipping a gin martini out of a delicate coupe glass.

The Thematic and Immersive Vibe (Because why just eat when you can also pretend you're somewhere else?)
Sometimes, an event calls for a specific theme or an immersive experience. Catering can be an incredible tool to bring this to life. 

Themed Menus (Because eating a regular burger when you're at a space-themed party is just lazy)
If your event has a specific theme – perhaps a 1920s Gatsby party, a tropical luau, or an Italian fiesta – your menu can be meticulously designed to match. Serving dishes authentic to the theme's era or location instantly transports guests and deepens the immersive experience. The names of dishes, their presentation, and even the serving staff's attire can all align with the theme. 

Interactive Food Experiences (Because who doesn't love to work for their food?)Beyond basic food stations, consider elements like a build-your-own-taco bar for a casual fiesta, or a decadent dessert bar with a chocolate fountain for a sweet indulgence. These interactive elements not only provide delicious food but also become part of the entertainment and encourage guest participation, making the event more memorable.

Aesthetic Presentation (Because ugly food just doesn't taste as good, apparently)

The visual appeal of the food and the serving setup is crucial, especially for themed events. Think about the color scheme of your dishes, the choice of serving platters, table linens, and even floral arrangements on the food displays. Every detail contributes to reinforcing the desired atmosphere and theme.

Beyond Food: Service and Ambiance (Because even the most gourmet meal can be ruined by a grumpy waiter and bad lighting)

It’s not just about what you serve, but how you serve it. 

Professional and Attentive Staff (Because no one wants to feel like they're bothering the waitstaff by asking for a napkin)

The demeanor and efficiency of your catering staff significantly impact the guest experience. Friendly, professional, and attentive service elevates any event, regardless of the catering style. Staff who are knowledgeable about the menu and anticipate guests' needs contribute to a seamless and enjoyable atmosphere. 

Flow and Layout (Because getting stuck in a food line for 20 minutes is not anyone's idea of a good time)

The layout of your catering setup also influences the vibe. Are there enough serving points to avoid long queues? Is there ample space for guests to eat comfortably? For a seated meal, is the table arrangement conducive to conversation? Thoughtful planning of the flow ensures a smooth and pleasant experience for everyone.

Music and Lighting (Because eating in silence under fluorescent lights is just sad)

While not directly catering, the ambient elements surrounding the food service play a huge role. Soft lighting, appropriate background music, and comfortable seating all contribute to the overall mood you're trying to create. These elements work in harmony with your catering choices to solidify the desired vibe.

Taking things further (Because apparently, we haven't overthought this enough yet)

From the initial planning stages, consider how your catering choices will influence the atmosphere you wish to create. Whether it's a relaxed backyard barbecue, a sophisticated corporate dinner, or a vibrant themed celebration, the food and service you provide are fundamental to setting the tone and ensuring your event is a memorable success. Choose wisely, and watch your desired vibe come to life. Or just order pizza and call it a day. We won't judge. You do you.